Often, our computer maintenance service clients have doubts about whether or not to install a server within the company and what advantages it can bring them.
Next, we will explain why it is an excellent option. Could you keep reading to discover them?
1. Centralize the management of users and passwords.
A server will be in charge of managing all the users and their passwords. It will allow us to establish password expiration policies, their complexity, etc. This allows us to improve security within the company. We know that, for example, when we unsubscribe a user from the server, we prevent them from accessing the shared data from that very moment.
2. Minimize the number of credentials within the network.
Have a user with their password to enter Windows, another to access the shared folder, another for remote access to work from home… All this can be simplified by having a single server in charge of communicating with the different network elements and using the same username and password for everything.
3. Set policies on Windows computers.
From the server, you can configure restrictions on users’ computers. For example: set the same corporate wallpaper so it cannot be changed, manage Windows updates, prevent a user from accessing a computer that is not theirs, disable access to Windows configuration screens, etc.
4. Centralize the data.
If we have all the files on a server, users can access them through the network without having to send documents by email. The server will be in charge of managing the access permissions and registering the connections. If a user’s computer were to crash, the server could always be accessed from another device, and data would not be compromised. Data can be accessed from computers, tablets and mobile phones.
5. Ease of managing backups.
When we have all our data on a server, managing and maintaining backups is much easier. You only have to monitor a single device that contains all the organisation’s critical data.
6. Centralized applications.
Suppose several people have to access, for example, the same accounting program. In that case, the ideal is for this program to be installed on a server with all the advantages we have previously mentioned. We do not depend on another user having their computer turned on to be able to enter the accounting.
7. Manage remote access.
A server can be configured to allow remote access to data over secure VPN connections. In this way, a user with the appropriate permissions could connect to the server from her home computer to finish an offer she had left pending. We go you here another article on what a virtual switchboard is and how it can benefit you.
But of course, it also has other drawbacks: it consumes electricity, requires an initial investment, computer maintenance of the server… as well as other alternatives: document management software, Dropbox, cloud services through the Internet…
When evaluating whether to acquire a server, we must study the pros and cons and be advised by an expert computer scientist who listens to thecompany’s needsy and proposes the best solution. We think you will also be interested in this article on the installation ofrackk cabinets, everything you need to know.