We are aware that the work team is one of the most important aspects of an organization.
For this reason, it is essential to carry out a thorough investigation when buying any element that we use to develop our business activity.
Well, sometimes, many companies tend to acquire machinery or instruments without considering the different options to take into account, and in the long run, it can be a bad choice and a headache for the employer.
Today we are going to enter the immense world of printers, then we will comment on the seven most relevant keys to take into account when choosing our future printer.
1. Analyze the needs of your company
Don’t be in a hurry! Before selecting the model, we must carry out an exhaustive analysis of the needs that our company has in terms of printing.
It is vital to calculate the number of employees who are going to request the use of this instrument, or how much documentation you are going to need to print over a month, you should also study whether the prints are made in black or white or in color and what formats are most popular within the organization.
It is also important to know what activity your company carries out, because if your collaborators carry out graphic design tasks, you may need a high-quality printer, while if your workers carry out functions that have to do with text documents, perhaps you can acquire a model with less precision.
2. Consider printer speed, resolution and color
Buying a printer involves taking into account a series of factors that we normally overlook, for example, the speed, resolution or color of the print.
Regarding the resolution, we must examine two fundamental aspects: the sharpness that we are looking for in our different documents and the quality and detail of the photograph that we want to achieve.
Regarding speed, it is the maximum capacity that said instrument has to print at maximum speed, and as we already know, time is money for companies.
And finally, the color, the coloration in a printer has a huge impact when choosing one model or another, and it is with the color we are going to achieve that our projects have that perfect finish that we so much want to achieve.
3. Evaluate network printing
Network printers are those that are connected to a group of computers at the same time.
This option allows the advantage of meeting the needs of numerous users within an office.
However, it is only valid for those teams that have few staff, because if several professionals need to use it at the same time, it can delay the printing time of the different projects.
4. Multifunctional printing
Printing technology is advancing by leaps and bounds, and he has designed a printer that makes it possible to scan, print and photocopy on the same machine.
You can even incorporate other functionalities such as fax, memory cards, hard disk, etc.
Obviously, this will depend on the power of the model that we want to obtain.
The advantage of having a multifunction printer is that you have only one device when before you needed three to accomplish the different tasks.
5. Think about long-term costs
Sometimes we make the big mistake of looking only at the sale price of the printer for your company, but remember: what is cheap can often be expensive.
For this reason, printing costs are among the fundamental requirements that we must know before getting our new printer.
Some of the most significant printing costs in a business are:
- Ink or toner cartridges.
- Amount of paper used.
- electrical consumption
6. Security measures of a printer
There are few times when we remember to protect our printing equipment from a cyber attack, however, it is vitally important to have security measures in place to prevent access to confidential documents without any type of permission.
Some of the security measures to avoid risks can be: Integrate the use of the photocopier within the risk prevention manual or training in the machinery team.
7. Maintenance service
When printing equipment stops, it can bring an entire business day to a standstill.
For this reason, another condition to take into account is whether the printer that we are going to acquire has a guarantee of a specialized technical service in the repair and maintenance of our printing equipment and that its response is quick and efficient.
You should also remember that preventive maintenance will extend the useful life of the product over time.
Well, now that you have all the data you need to make the purchase decision, it’s time to get going and choose the best option for your work team!
Remember that if you have any questions, you have the possibility of contacting one of our advisors, and he will resolve your query in the shortest time possible and in a professional manner.