Both Google Workspace and Microsoft 365 have become very competitive, and it costs more to choose one of them every day. Choosing the right productivity software is no easy task, and the opinions of many experts differentiate between the two options, but which is better?
While Microsoft 365 has been considered the leader of productivity platforms for a while, attractive new alternatives like Google Workspace have emerged over time. The functions provided by each one are similar, and your choice will depend, to a greater extent, on the company’s needs than on the software’s characteristics. You must conduct an in-depth analysis of the company and discover which one can best cover its tasks to tip the balance.
From wpkraken, we compare the features and functionalities of these suites to help you choose the one that best suits your company. Keep reading so you don’t miss anything.
Features of Google Workspace
Google Workspace, formerly Google G Suite, has become a natural choice as a productivity tool for many sectors, such as education. The new needs imposed by teleworking led Google to significantly change its platform and its name as we know it today.
This allows the user to integrate tools such as Google Meet, Gmail, Docs, Calendar, or Drive into the same platform. The value brought by these advances is to improve the user experience at work and increase their productivity. Its collaborative tools promote remote work, facilitating communication, cloud storage, or control for computer security.
Microsoft 365 features
Microsoft starts with the advantage of being considered the best productivity tool in the business world. Some of the most prominent applications you use are Excel, Powerpoint, Word, OneDrive, Power Bi, or SharePoint. Microsoft implemented the Zero Trust strategy to adapt to the changes and trends in the current cybersecurity landscape. In this way, it presents its main advantage in security and uses tools such as:
Identity Access Management: This enterprise security tool allows you to manage authorization controls on cloud services through authentication. Manage access and identity across all apps from one central location. It is designed to reduce user time working passwords and keep them productive.
Information Protection: The functionality of Microsoft Information Protection allows you to monitor and protect the company’s valuable information and secure it regardless of where it is stored.
Threat Protection: This application features a domain detection and response solution. It enables companies to prevent and detect threats in Microsoft environments. Some of them could be computer viruses that you would later remove from the system.
Comparative Google Workspace vs. Microsoft 365
At first glance, the price of both suites is very similar. This is why many clients do not know which one to choose, and in many cases, they ask us for advice.
Google Workspace (G Suite): Plans have prices starting at €4.68/month per user (Basic) and €9.36/month per user (Standard).
Microsoft 365: The most basic version starts at €4.20/month per user, while the standard version is priced at €10.50/month.
Google has four edition plans, while Microsoft has seven plans for home and business. We have selected the most used for comparison below:
Google Business Starter vs. Microsoft 365 Business Basic: The difference between the two is that Google has a maximum of 100 meeting participants. It also has 30GB of storage per user, shared between the cloud and email. On the other hand, Microsoft has a maximum of 300 participants, 50GB storage for mail, and 1TB of storage for the cloud.
Google Business Standard vs. Microsoft 365 Business Standard: Google offers 2TB of shared space between mail and cloud storage. On the other hand, Microsoft continues to offer 50GB storage for mail and 1TB for the cloud. The Microsoft 365 Business Standard plan includes desktop apps (Teams and Outlook).
Keep in mind that Google only provides us with its web version, being able to work immediately. Despite this, it requires mandatory user-specific training to use it.
Microsoft, on the other hand, has a web and desktop version. For this reason, many users opt for this option since they are familiar with applications. In this way, they hardly notice any change in their daily work, having up to 5 installations of their applications for the same user.
In terms of security, both have very similar security measures. Still, we must be aware that not all Google licenses comply with the General Data Protection Regulation. Therefore, it does not guarantee that our data will be stored in Europe.
The security offered by Microsoft is one of its great advantages in the debate against Google Workspace, which on the other hand, only provides protection solutions against email threats. In this way, Google requires external applications to complement its protection.
At wpkraken we opted for Microsoft 365 since it has clear advantages in terms of email and storage. In turn, it is more adapted to companies where all users work with the same computer, Windows or Mac.
Microsoft typically requires no training to implement all of its features, making it easy for all workers to use. Regarding security, it also has a great advantage over Google, with tools that ensure and facilitate data protection.
From wpkraken we offer a professional service adapted at all times to our clients. If you want advice in deciding between both options, do not hesitate to contact us, and we will help you choose a productivity software based on your needs.